"Establish an internal compliance and training program related to the hiring and employment verification process, including completion of Form I-9, how to detect fraudulent use of documents in the verification process, and how to use E-Verify and SSNVS."
IMAGE*"12 Best Hiring Practices"
U.S. Immigration & Customs Enforcement

You don't know what you don't know. Consider the level of risk you may be carrying if you are not receiving current training on processing the Form I-9. Answering these points may be one way you can test your knowledge and confidence in your program.

 

  • Has training been offered in the last six months?
  • Are you aware of the regulatory changes in the past few months
  • Are you confident your process meets or exceeds government expectations?
  • Are you confident your Form I-9 records practices will be approved upon inspection?
  • Does staff know how to detect if a document is fraudulent 'on its face'?
  • Are you familiar with common pitfalls of over-documentation or document abuse?
  • Does staff know all documents must now be valid at the time of hire?
  • Do you need to update the Form I-9 if a permanent resident card expires during employment? Is the update needed if you are enrolled in E-Verify? Is the update needed if you are a federal contractor?
  • Are the forms being completed timely?
  • Do you have standard policy for employees who present a document that establishes work eligibility but doesn't meet the I-9 requirements? Does staff know expressly what this policy is?
  • Does staff know the destruction schedule for terminated employee records?
  • Is the company training manual updated regularly

 

If you're feeling unsure about any of these questions, it's time to schedule training.

The end result of reliable I-9 training must offer knowledge you can rely on, knowledge you can use to protect yourself in the future, knowledge that compliments your company's reputation for credibility.

We provide free seminars for general updates from time to time - you are welcome to attend. If you want a comprehensive training program that is customized to your needs, schedule and budget we will be pleased to help with that arrangement. We offer training through varied media and presence:

  • On site at your facility/facilities
  • Off site at our facility
  • Via a webinar or telephonic session

 

Training Topics

Overview

 

  • A coverage of general guidelines, creating a solid knowledge base
  • How to develop a simplistic yet fully complete Form I-9 Policy and Process
  • Process and escalation practices - an evaluation of what is in place and how to improve
  • Penalty Structure discussion for awareness of how crucial each step truly is to aid prevention of liability

 

Form I-9 Processing

 

  • Proper completion of each section; in-depth review of common mistakes and potential at your company due to the employee base
  • Acceptable variances in data fields on the Form I-9 - what will pass?
  • Correction techniques; ICE's viewpoint on how to correctly amend the Form I-9

 

Documentation

 

  • Acceptable documentation and receipts - is your staff turning away valid documents? Are they accepting invalid documents?
  • Understanding immigration related documents - this topic will be covering some documents in-depth and others generally. There will be a specific coverage of all types for those currently employed.
  • Re-Verifying temporary work authorization documents - what your company's policy and process is, how it may need to change, and expectations for the future

 

Document Forensics

With more knowledge being made available to the public, companies can avoid hiring undocumented aliens by learning how to discern what documentation appears "valid on its face"

  • Common signs of counterfeit documents
  • Helpful tools you should have to assist you in identifying counterfeit documents

 

Anti-Discrimination Provisions

EVRI's staff will work with your staff to expose potential discrimination pitfalls.

  • Signs of document abuse and how easy it is to innocently create this problem
  • Unfair practices
  • Employer sanctions

 

Government Support Programs

This portion of the training is a discussion on the guidelines, instructions and proper usage of federal employment eligibility verification programs.

  • E-Verify
  • SSNVS
  • IMAGE

 

Government Investigations

Who will be knocking on your door? Why would they look for you? Are there ways they may be alerted to potential issues at your company?

  • Government agencies who investigate I-9 compliance
  • Being prepared in event of an audit
  • What not to do and what your staff should know once the government has indicated an intent to audit

 

*IMAGE "ICE Mutual Agreement between Government and Employers" is a voluntary program that allows private industry to partner with ICE to reduce unauthorized employment and the use of fraudulent identity documents.